Send a Calendar Invite From Microsoft Outlook

 

Send a Calendar Invite From Outlook on Desktop

To send a calendar invite from your desktop computer, use the Outlook app.

Start by launching Outlook on your computer. In the bottom-left corner of the app, click the calendar icon.

Your calendar will open. If you have already created an event, double-click it to open it. To create a new event and add people to it, select a date on the calendar and click “New Meeting” at the top of Outlook.

We’ll create a new meeting.

On the new meeting window, enter the details for your meeting, like the title, timing, and description. Then, to invite people that must attend your meeting, click the “Required” field and type those people’s email addresses.

To add optional attendees to your meeting, click the “Optional” field and start typing email addresses.

Then, to send your calendar invite, click “Send” at the top.

Send a Calendar Invite From Outlook on Web

To use Outlook’s web version to send a calendar invite, open your favorite web browser on your computer and launch the Outlook site. Sign in to your account on the site.

From Outlook’s sidebar on the left, select the calendar icon.

You will see your Outlook calendar. To invite people to an existing event, select that event on the calendar. To create a new event and add people to it, double-click a date on the calendar.

In the window that opens, enter your event details like the title, timing, location, and description. Then, to invite people to this event, click the “Invite Attendees” field and type the recipients’ email addresses.

When you are ready to send out the invites, click “Send” at the top.

And that’s all. Each of the specified attendees will receive an email letting them respond to your event.

Send a Calendar Invite From Outlook on Mobile

If you are on an iPhone, iPad, or Android phone, you can use the Outlook app itself to send out calendar invites.

To do so, first, launch the Outlook app on your phone. At the bottom of the app, tap “Calendar.”

To send a calendar invite for an existing event, select that event on the calendar. Or, to create a new event and add people to it, choose a date and then tap the “+” (plus) sign in the bottom-right corner.

We’ll create a new event.

On the page that opens, enter your event’s details, like the title, time, description, and so on. Then, to invite people to it, select the “People” field.

You will see an “Add People” screen. Here, tap the text field and enter the email addresses of the people you want to invite. When you are done, in the top-right corner, tap the checkmark icon.

Back on the event creation page, save your changes by tapping the checkmark icon at the top-right corner.

Outlook will send an event invitation to your specified recipients, and that’s it.